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Opportunity

  • Project Accountant (Seattle, WA)

     

    The Project Accountant is the lead accountant assigned to a specific job site and/or multiple projects. In this role the Project Accountant is charged with handling most day to day accounting related responsibilities and activities associated with the project. The Project Accountant may be assigned to the main office and/or jobsite. 

     

    Responsibility:

    • Functional expert in the areas of accounts payable, subcontracts payable, check runs, entering estimates, job cost, processing 
    • owner change orders and owner billings.

    • Accounts payable duties include but may not be limited to: 
    1. Prepare AP vouchers and supporting documentation for review, approval and system entry. - Scan invoices into Invoice Router, attach any backup.Route invoices for approvals.
    2. After approvals are received, import invoices into Timberline. 
    3. Process weekly check run.
    4. Field vendor inquiries.
    5. Research various problem invoices. - Processing AP transfers. 

     

    • Subcontract payable duties include but may not be limited to: 
    1. Performing committed cost maintenance. 
    2. Ensure documentation is properly assembled; approvals, cost codes are properly gathered and checked. 
    3. Ensure subcontract payable vouchers and supporting documentation [lien waivers, sub-tier waivers, joint checks as applicable, contract and change orders executed, etc.] are properly gathered, reviewed and assembled.

     

    • Check run duties include but may not be limited to: 
    1. Posting payables and management of check runs including coordinating with other accounting department team members and Controller for final review, approval and check signature. 
    2. Ensure cash discount opportunities are evaluated and taken.

     

    • Estimate duties include but may not be limited to:
    1. Entering original estimates for job.
    2. Entering owner change order estimates.
    3. Entering estimates transfers. 
    4. Balancing estimate and subsequent owner change orders to contract and modified contract totals. 

     

    • Job Cost duties include but may not be limited to:
    1. Subcontractor/Major PO commitment maintenance.
    2. Owner contract estimate maintenance.
    3. Monthly Job Cost Report analysis and reconciliation in coordination with the Project Manager for timely financial reporting.
    4. Project close-out at end of project, including any cost savings reconciliation and/or G-MAX substantiations.

     

    • Owner Change Order duties include but may not be limited to:
    1. Assisting project manager with estimate changes required by owner change orders.
    2. Updating subcontract commitments with subcontract change orders included in owner change order. 
    3. Balancing job estimate in Timberline with the final contract value.

     

    • Owner Billing duties include but may not be limited to:
    1. Preparing owner billing based on contract requirements.
    2. Working with Project Manager on job specific billing requirements.
    3. Represent our client with Project Team at monthly Owner pay request meetings as required. - Posting billings in AR and Contracts.

     

     

    Other duties 

    • Ensure monthly closing deadlines are met.
    • Lead project audits and/or support as applicable.
    • Review and identify reporting errors, recommending and posting corrections related to the weekly project labor productivity report. • Proper maintenance of onsite project accounting files. 

     

     

    Ideal candidates will have 

    • Associates Degree in Accounting or related field plus five years accounting experience in the construction industry or similar environment, or equivalent combination.
    • Bachelor's degree [BA] from four-year college or university is preferred. 
    • Knowledge of enterprise accounting software such as Timberline or Great Plains; contract management systems; internet software; spreadsheet software and word processing software. 
    • Excellent written, verbal and interpersonal communication skills; ability to read and interpret complex documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with customers and employees of the organization. 
    • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

     

    Email resume to info@nextgenstaffing.ca quoting Project Accountant (Seattle, WA) in the subject line.